School Supply Staff Management with Academy Trust Financial Reporting

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AvailabilityGrid: The Neutral Platform for Transparent, High‑Quality Supply Management

AvailabilityGrid is the neutral platform provider that empowers Schools and Multi‑Academy Trusts to manage their entire supply chain with:

  • Full transparency
  • Genuine choice
  • Better value for money
  • Complete management information
  • Live Academy Trust Financial Reporting

All while strengthening relationships across the supply chain.

  • We don’t supply staff.
  • We don’t manage agencies.
  • We simply give you the technology that puts you back in control.

A Modern Alternative to School Master Vendor Models

Traditional Master Vendor arrangements often create unnecessary friction:

  • Forced profile uploads
  • Extra compliance and audit demands
  • Restrictions on role submissions
  • Barriers to communication between schools and agencies
  • Enforced rate cards that limit flexibility

These constraints reduce choice, damage engagement, and push agencies to prioritise placements elsewhere—leading to lower fill quality and higher costs.

AvailabilityGrid works differently.

A truly neutral, open, technology‑first approach that promotes collaboration—not restriction.

How AvailabilityGrid Supports Trusts

AvailabilityGrid enables Trusts to manage their full supply chain with:

Full Transparency

Live visibility across every school:

  • Availability
  • Bookings
  • Spend
  • Fulfilment
  • Safeguarding
  • Agency activity

Real Choice

Keep working with:

  • Your PSL
  • Any DfE CCS‑approved agency
  • Local supply pools that already work well

Value for Money

Under a three‑year agreement, the Trust pays no fee and gains:

  • 24/7 access to live spend data
  • Consolidated invoicing
  • Committed spend reporting
  • Detailed long‑ and short‑term coding
  • Reason for supply spend reporting
  • Proof of active efficient distribution of supply resources

Or choose:
£200/month Trust subscription + £49 per connected school, if your prefer not to pass platform fees to agencies.

Full Management Information

Every assignment, cost, reason, and outcome is captured automatically—giving Trusts complete reporting with no extra workload.

Academy Trust Basic Financial Reporting Example

 

Academy Trust Financial Reporting - Reason for supply spend by trust school
Trust Reason for Supply Spend Reporting

How AvailabilityGrid Helps Schools

Schools stay fully in control of supply:

  • Continue working with existing agencies
  • Build preferred pools of educators across multiple agencies
  • See real‑time availability and safeguarding
  • Send direct offers instantly
  • Request agency support only when needed

Schools retain service, support and access to market knowledge — while gaining clarity and control.

A Better Experience for Educators

Educators remain connected to both schools and agencies:

  • One place to update availability
  • Direct school offers
  • Simple communication via the free AG app
  • No re-registration or disruption
  • Continue to work with schools they know

A Supportive Partner for Agencies

AvailabilityGrid supports agency operations—without replacing them:

  • No bulk uploads
  • No enforced data entry
  • No mandatory platform training
  • Agencies retain compliance control
  • Improved fulfilment through clearer demand
  • Stronger school relationships

Agency Pricing:

  • 2% per invoiced assignment (non‑CCS Framework)
  • 1.5% (CCS) per invoiced assignment.

The Power of a Truly Neutral Platform

Transparency

Real-time availability, safeguarding, costs, and performance metrics.

Choice

Schools select the right person, not the only person offered.

Value for Money

Better matching, fewer emergency premiums, reduced admin, complete spend visibility.

Full Academy Trust Financial Reporting

One source of truth for Trusts and Schools:

  • Spend,
  • Activity,
  • Fulfilment,
  • Delays,
  • Hotspots,
  • Compliance.

A Smarter, More Collaborative Supply Chain

Where Master Vendor models restrict, AvailabilityGrid opens up:

  • Schools stay connected to trusted agencies and educators
  • Agencies operate normally with full clarity
  • Educators enjoy continuity and clear communication
  • Trusts gain oversight, governance and control

The result:

  • A stronger local supply chain
  • Higher engagement
  • More consistency
  • Better outcomes for children

Bring Transparency, Choice, and Control to Your Supply Strategy

Start managing your supply chain the modern way—with neutrality, clarity, and complete oversight.

Get your free portal access and take control today.

Book a short Demo to see how it works for schools