Schools and Trusts Supply Staff Workforce Management
Supply Teacher & Support Staff Management That Brings Certainty
Your pool of local supply teachers and support staff, from any agencies, and direct employees with detailed spend reporting.
Cover Managers and Headteachers benefits of AvailabilityGrid
By embracing the power of AvailabilityGrid, schools and trusts can unlock significant benefits, including cost savings, improved efficiency, enhanced communication, and ultimately, better educational outcomes for their pupils.
For Cover Managers
- Reduced Administrative Burden: No longer just rely on supply agencies for support; easily see available contacts, offer jobs, and or request assistance from your preferred agencies via a user-friendly app.
- Efficient Booking: Quickly book the best-suited applicants by viewing their skills, qualifications, ratings, and reviews within AvailabilityGrid.
- Proactive Planning & Improved Relationships: Building and maintaining a stronger network of local supply staff who understand your school’s culture and ethos will enhance morale and improve outcomes reducing costs further.
- Simplified Reporting: Capture the reasons for supply spend and costs for detailed reporting.
- Centralised Scheduling: See a single schedule view for all bookings from all your agencies, including start and end times, costs, and subjects.
- Accessible Information: 24/7 access from any device, including your mobile phone, for easy access out of hours to book urgent cover.
For Headteachers
- Better Management of Supply Spend: Gain transparency of all supply costs.
- Cost Savings & Reduced Disruption: Better value for money from consistent use of preferred supply staff, leading to a reduced reliance on agencies and less disruption caused by constantly changing cover staff.
- Data-Driven Decision Making: Report consolidated activity and spending across all agencies (past, present, and future) by day, week, and month, helping you make informed decisions.
- Streamlined Communication & Improved Collaboration: Easily refer supply staff to agencies and other local cluster schools, fostering transparency and choice within your local network.
- Compliance and Safeguarding Confidence: AvailabilityGrid supports your selected agencies. Your agencies ensure all supply staff, meet all safeguarding compliance standards, as they do today giving complete Ofsted assurance.
The AvailabilityGrid enables our schools to see all our preferred supply teachers availablility, to offers assignments and book them via our preferred agencies. All safeguarding compliance is confirmed by our agency as normal, so we know all the checks are in place.
Using this workforce management application helps every day, and our preferred agency supply staff love it too.
AvailabilityGrid has been amazing it gives us far great visibility and choice, we’re no longer emailing and calling agencies endlessly waiting to hear who might be booked. We now only call agencies when we need help. It’s a great combination, we book who we want, and ask for help when needed.
Having accurate availability of our preferred supply staff with online timesheets and a clear schedule of next weeks bookings and spend makes the process far more efficient and cost effective.
We were invited to use AvailabilityGrid by some of the supply teachers we often book. It’s been outstanding, we now see all our preferred supply availability. We offer them work, and book via our agencies to ensure safeguarding compliance.
Each booking shows on a single schedule, so we know exactly where we are every day, and what the spend is too.
Supply Staff Workforce Management Optimise Your Contingent Staffing
Managing staff absences can be challenging, now with instant access to real-time availability, quickly find the right cover when needed.
Reduce administrative workload, minimise disruption, and ensure continuity.
Connect with all preferred supply teachers and support staff, from all your agencies, keep your school running smoothly.
AvailabilityGrid’s Workforce Management helps schools streamline staffing, track availability, for informed hiring decisions.
Register Interest - Schools Supply Staff Collaboration
Last Updated
See each contacts latest availability, and when they last updated it. Send cover bookings to individuals, or send to multiple contacts, 24/7.
Take Control
Schools leave ratings reviews so your school and other local schools can see who has done a great job, helping to build a reliable local network of trusted supply staff.
Save Time & Money
AvailabilityGrid saves schools time by improving efficiency when managing & hiring supply teachers and support staff or any other temp workforce. Helping schools to focus on education rather than administration!
Spend & Activity
School Dashboard
View of temporary worker activity
See assignments by day, week, month & term
View consolidate activities & agency spending across all schools in the Trust
Live Reporting
Monitor Supply Staff Demand
Monitor supply staff requirements such as skills shortages by groups.
Recieve consolidated reporting of associated school requirements.
See past spending & activity + future spend forecast with pre-booked staff.
Use with any agencies
Significantly reduce supply cover costs
Use with existing school employees too
24/7 online access from any device
See availability, skills, proximity
Groups
Availability by skills
Create custom lists of your workers.
Group your favourite workers by features such as skills.
Offer work to your lists in bulk.
Candidates
Greater choice
Your preferred contacts
Offer to any or all
Request agency support
Schedules
Greater Insight
See schedules by Day, Week, & Month.
See offers sent status.
Our schedules show past & future based on pre-booking.
Offer vacancies.
Find the best applicants.
Remove uncertainty & delays.
Reduce disruption.
Gain transparency.