Schools & Trusts DfE Compliant Workforce Management
Your pool of local supply teachers and support staff, from your preferred GCA framework compliant agencies, and direct employees with detailed spend reporting.
School Supply Staff Management Reporting
Master Vendor Or Availability Grid?
Automatic Agency Supply Staff reporting
Cover Managers and Headteachers benefits of AvailabilityGrid
By embracing the power of AvailabilityGrid, schools and trusts can unlock significant benefits, including cost savings, improved efficiencies, enhanced communication with all supply staff choice and spend, to maximise pupil outcomes.
For Cover Managers
- Reduced Administrative Burden: No longer just rely on supply agencies for support; easily see your contacts availabilty.
Offer jobs. - Request assistance from your preferred agencies.
- Efficient Booking: Quickly book the best-suited applicants.
View contacts skills, qualifications, ratings, and safeguarding status. - Manage Budgets with ease:
- Proactive Planning & Improved Relationships: Build and maintain your network of local supply staff who know your school who will enhance morale and improve outcomes reducing costs further.
- Simplified Reporting: Capture reasons for supply and costs.
- Centralised Scheduling: A single schedule showing all your bookings from all your agencies,
See start, end dates & times, costs, and subjects. - Accessible: 24/7 from any device, including your mobile phone, for booking urgent cover.
For Headteachers
- Better Management of Supply Budgets: Transparency of all supply costs avoid overspend.
- Cost Savings & Reduced Disruption: Better value with consistent use of your preferred supply staff, reduce reliance on agencies reduced disruption.
- Better Decision Making: Report activity and spend with all your agencies by day, week, and month.
- Streamlined Communication Direct chat with contacts and your agencies.
- Compliance and Safeguarding Confidence: AvailabilityGrid supports your selected agencies. Your chosen agencies ensure supply staff, meet all safeguarding compliance standards.
- Auto-Reporting of activity and spend to your Trust.
“AvailabilityGrid has made a real difference to how I manage supply cover in school.
The biggest benefit for me is visibility. Instead of ringing agencies and hoping they tell me who they’ve got available, I can see in real time exactly who is available and make informed decisions. That’s given me much more control over who comes into the school.
It also means I can be more selective. If I need a specific subject specialist, I can identify the right person straight away and give them first refusal. That’s improved the quality of cover we’re able to secure and ensures lessons are delivered by the most appropriate staff wherever possible.
The system is also incredibly efficient, especially first thing in the morning. I can log on immediately, see availability and send out requests without delay. I no longer have to rely on phone calls or wait for agencies to respond, which saves valuable time in what is often a very busy part of the day.
AvailabilityGrid has been amazing it gives us far great supply staff budget visibility and choice, we’re no longer emailing and calling agencies endlessly waiting to hear who might be booked. We now only call agencies when we need help. It’s a great combination, we book who we want, and ask for help when needed. The ability to track supply spend as it happens has been a game changer along with the school being able to add the reason for spend. It has removed wasting time matching invoices to orders and updating the trust.
Having accurate supply budget tracking for the school is excellent we know where we are every week along with the availability of our preferred supply staff and a clear schedule of next weeks bookings and makes the supply staffing far more efficient and cost effective.
We were invited to use AvailabilityGrid by some of the supply teachers we often book. It’s been outstanding, we now see all our preferred supply staff availability. We offer them work, and book via our agencies to ensure safeguarding compliance having the ability to book our preferred workers has reduced uncertainty and improved our supply staffing outcomes.
Each of our bookings show on a single schedule, so we know exactly where we are every day, and what the spend is too.
Using AvailabilityGrid with any agencies has been excellent giving us plenty of choice and our agencies are pleased they don’t need to change their way of working too.
Supply Staff Workforce Management Optimise Your Contingent Staffing
Managing staff absences can be challenging, now with instant access to real-time availability, quickly find the right cover when needed.
Reduce administrative workload, minimise disruption, and ensure continuity.
Connect with all preferred supply teachers and support staff, from all your agencies, keep your school running smoothly.
AvailabilityGrid’s Workforce Management helps schools streamline staffing, track availability, for informed hiring decisions.
Register Interest - Schools Supply Staff Collaboration
Last Updated
See each contacts latest availability, and when they last updated it. Send cover bookings to individuals, or send to multiple contacts, 24/7.
Take Control
Schools leave ratings reviews so your school and other local schools can see who has done a great job, helping to build a reliable local network of trusted supply staff.
Save Time & Money
AvailabilityGrid saves schools time by improving efficiency when managing & hiring supply teachers and support staff or any other temp workforce. Helping schools to focus on education rather than administration!
Spend & Activity
School Dashboard
View of temporary worker activity
See assignments by day, week, month & term
View consolidate activities & agency spending across all schools in the Trust
Live Reporting
Monitor Supply Staff Demand
Monitor supply staff requirements such as skills shortages by groups.
Recieve consolidated reporting of associated school requirements.
See past spending & activity + future spend forecast with pre-booked staff.
Use with any agencies
Significantly reduce supply cover costs
Use with existing school employees too
24/7 online access from any device
See availability, skills, proximity
Groups
Availability by skills
Create custom lists of your workers.
Group your favourite workers by features such as skills.
Offer work to your lists in bulk.
Candidates
Greater choice
Your preferred contacts
Offer to any or all
Request agency support
Schedules
Greater Insight
See schedules by Day, Week, & Month.
See offers sent status.
Our schedules show past & future based on pre-booking.
Offer vacancies.
Find the best applicants.
Remove uncertainty & delays.
Reduce disruption.
Gain transparency.